In the case of remote board member voting, any decision that is ratified by the majority of board members (excluding abstentions) at a regular meeting or special meeting is valid. This is the case, in the event that a statute, administrative code provision, by-law, board policy, or board policy states otherwise.
If your board has an established procedure for remote voting, it is important to examine it and ensure that it is being followed. If you decide to allow remote vote it is important to ensure that the quorum requirement is met, and that the software for managing your board allows a secure, accurate and transparent voting.
In the past the time a board would vote to accept a motion they would either use ballots that were sent out in advance or record the results on a roll call. With the technological advancements and the necessity to conduct meetings remotely, it is natural to implement a virtual voting system that lets members express their vote quickly. The MeetingPulse platform, for example, allows members to vote online and can be accessed via any device with internet connectivity. It’s also user-friendly and provides enterprise-level security.
No matter what method you choose the best method to ensure that board members feel at ease about their decisions is to encourage them to actively participate in discussions. This will promote engagement and ensure that the voices of all are heard, which reduces the likelihood that any member will contest the end result.
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